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Earthwatch Institute Hiring Program Manager

About Earthwatch
For more than 50 years, Earthwatch has connected people from around the planet with world-class scientists to help change environmental policies, achieve critical conservation goals, and produce groundbreaking findings. We support real objective scientific fieldwork while connecting people to the environment in a personal and often profound way. Our participants contribute directly to urgent global environmental issues and have the adventure of a lifetime in the process.

Our team genuinely believes in our mission. The work we do isn’t just a job; it’s about ensuring a brighter future for our planet. We are passionate, committed to excellence, and supportive of one another – and we love science! Plus, we occasionally get to go out into the field to collect data and be a part of cutting-edge hands-on field science.

Earthwatch is a remote first company with 80% of staff working fully remote.

Position Summary
The Program Manager (PM) role is key to the successful delivery of the Earthwatch mission. At Earthwatch, PMs are responsible for managing partner relationships and delivering programs to time, budget, global mission priorities and protocols and a high standard of quality. PMs hold responsibility for the management and delivery of a portfolio of field research projects, grant programs, or a combination of both.

Essential Duties and Responsibilities
Note: Specific tasks, projects and programs are distributed across Program Managers as needed for organizational effectiveness.

Grant Management
For a portfolio of programs, including Earthwatch’s Girls in Science Program, funded by individuals, foundations, corporations or other partners:
• Provide excellent relationship management with funding partners, in collaboration with the Development team
• Manage all aspects of funded program delivery to a high standard, including:
o Establishing clear program goals, objectives, deliverables, and delivery timeline
o Agreeing and managing appropriate partner communication and reporting processes
o Creating and managing grant budgets; approving and tracking all associated expenses
o Supporting the expansion of programs to other audiences including: teachers, students, scientists, NGOs, universities, corporations and foundations
o Overseeing successful learning programs for students, teachers and corporate audiences.
o Delivering in-field programs, as required and depending on experience.
• Work closely with the Development team on the creation and renewal of funded programs, including:
o Supporting the writing of grant proposals
o Seeking ways to align mission and funder priorities for mutual benefit
o Providing feedback on new program ideas, particularly in the areas of program cost, resource utilization, and interaction with existing programs

Research Project Management
For a portfolio of participatory science projects:
• Oversee the administration of our facilitation program, supporting the hiring, training and placement of qualified leaders on teen research expeditions.
• Serve as the primary liaison between Earthwatch and the project Scientists, acting as the ‘go to’ contact point and advocate for each project
• Manage all aspects of project delivery to a high standard, including:
o Finances – program/project budgets, scientist and partner payments
o Logistics
o Health and safety – risk assessments, emergency response plans, etc.
o Contract negotiation, including setting annual team dates and budgets
o Site visits, as required and depending on experience
o Training project and Earthwatch staff on Earthwatch protocols as needed
• Create and annually revise detailed expedition materials to disclose risk, describe research and prepare volunteers for fielding
• Develop, renew and retire projects in accordance with Earthwatch protocols and industry standards
• Provide internal evaluation and feedback on each project
• Work closely with the Research, Communications and sales teams to support each project’s success

Incident Management
• Serve as an active member of the International Incident Management Team
• Promote a culture of safety internally and externally
• Serve as 24-hour on call Duty Officer 3-6 weeks per year
• Coordinate incident management associated with projects managed; participate in incident management for other programs as needed.

Line Management
As needed and depending on experience, PMs may manage direct reports, such as Program Coordinator(s), consultants, interns or volunteers. Line management responsibilities include recruiting, retaining and developing talent; setting clear objectives and giving constructive feedback; engaging and inspiring them around Earthwatch’s mission and business goals.

• Bachelors’ degree (science, environmental studies, non-profit management or related field preferred) or equivalent life experience
• 3-5 years of experience in NGO sector (travel, education, youth development and/or experience working with students underrepresented in STEAM fields preferred)
• Proven track record in managing complex projects and programs
• Experience developing and managing complex budgets
• Ability to communicate with and develop good internal and external relationships at all levels, presenting information as the audience dictates
• Excellent written communication skills in English, and ability to communicate effectively with remote audiences (PIs, partners, and colleagues)
• Ability to work effectively and collaboratively with colleagues in a remote environment
• Ability to find creative ideas and solutions which overcome obstacles and add value
• Ability to manage one’s time, meet deadlines and set priorities
• Commitment to Earthwatch’s mission and values
• Experience with Microsoft Suite (Outlook, Word, Excel, and PowerPoint) a plus
• Fluency/High level of proficiency in another language (particularly Spanish) a plus
• Ability to travel 1-2 weeks per year preferred

Company Benefits
• 401k retirement plan with 4% employer match
• Health insurance with health reimbursement, dental, and vision insurance and flexible spending accounts
• 100% employer paid life, long term disability and accidental death & dismemberment insurance, employee assistance program, and short-term disability insurance
• 20 days paid time off to start; 13 paid holidays (pro-rated for part-time staff)
• Up to 6 months of parental leave, including 2-12 weeks paid leave based on tenure)
• Professional development opportunities include: mentor program, internal and external training, professional development grant program, conferences and more

Interested applicants should submit a resume and cover letter via: https://earthwatch.org/about/jobs-internships/program-manager

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